By default, Items are created in the “visible state”, which means people can access them and are available through the search feature. A „private“ item can only be viewed by its owner and by the site management. Only published items are available to the general member base and anonymous visitors. To publish an item, it has to be reviewed by one of the site‘s Reviewers. You can request that an item be reviewed by submitting it for review.

Another way to control the visibility of an item by its effective date. An item is not publicly visible before its effective date, even if its status is „published“. This will prevent the item from showing up in portlets (or any other templates fed by catalog queries), although the item will still be available if accessed directly via URL.

By default: Items are created in the visible state, which means people can access them and are available through the search feature.

Make private: Items in the private state are visible and editable only by their owners and others with manager access to the folder in which they exist. They won‘t appear in search results.

Publish: Published items are visible to all site visitors. They appear in search results. They may also appear in other areas specific to that type (events items, for example, also appear when you click the event portlet). Published items are editable only by managers, but owners can retract them for editing (retracting reverts an item to the public draft state)

Submit: an email will be sent to the reviewers of this document. If it is accepted for publication (which it usually will be, it will soon appear in one of the left boxes on the front page.